Privacy Policy

1. Introduction

This Privacy Policy outlines how Sing It St Albans collects, uses, discloses, and protects the personal information of our students, choir members, and their guardians. We are committed to safeguarding the privacy of our users and complying with the UK General Data Protection Regulation (GDPR).

2. Data Controller

Sing It St Albans is the data controller responsible for your personal data. Our contact details are:

victoria@singitstalbans.com
+447974666843

3. Information We Collect

We may collect and process the following types of personal data:

Personal Identification Information: Name, date of birth, gender.
Contact Information: Address, email address, phone numbers.
Health Information: Relevant medical information, allergies (with explicit consent).
Educational Information: Music grades, choir participation records.
Photographs and Videos: Taken during events and classes, with consent.
Payment Information: Bank details, transaction history for fee payments.

4. How We Collect Data

We collect personal data in the following ways:

Directly from you when you fill out registration forms, consent forms, or contact us via email or phone.
Automatically through our website via cookies and similar technologies.

5. Use of Your Data

We use your personal data for the following purposes:
To manage and administer music lessons and choir activities.
To communicate with you about schedules, events, and updates.
To ensure the health and safety of students and choir members.
To process payments and maintain financial records.
To promote our activities through photographs and videos (with consent).
To comply with legal obligations and protect our legal rights.

6. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Consent: For activities such as using photographs and videos for promotional purposes.
Contractual Necessity: To fulfil our contractual obligations to you, such as providing music lessons and choir activities.
Legal Obligation: To comply with applicable laws and regulations.
Legitimate Interests: To manage our operations efficiently and provide a high-
quality service.

7. Data Sharing

We may share your personal data with:

Authorities if required by law (e.g., safeguarding agencies, law enforcement).
Other third parties with your explicit consent.

8. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. These measures include:

Secure storage solutions.

9. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal requirements. Specific retention periods are:

Contact and identification information: For the duration of your involvement and up to 3 years thereafter.
Health information: For the duration of your involvement and up to 1 year thereafter.
Payment records: For 7 years for accounting and legal purposes.

10. Your Rights

You have the following rights regarding your personal data:

Access: Request access to the personal data we hold about you.
Rectification: Request correction of any inaccurate or incomplete data.
Erasure: Request deletion of your personal data in certain circumstances.
Restriction: Request restriction of processing your personal data.
Data Portability: Request transfer of your personal data to another organisation. • Objection: Object to the processing of your personal data based on legitimate interests.

To exercise these rights, please contact us using the details provided above.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you by email. This policy was last updated on 17 July 2024.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Sing It St Albans
victoria@singitstalbans.com